The Challenge

A pharmaceutical distributor operating a Shopware storefront faced critical business challenges in managing a massive inventory of 300,000+ pharmaceutical SKUs, each requiring individual batch tracking, expiry date management, and strict regulatory compliance.

Critical Pain Points

  • Managing 300K+ SKUs with individual batch numbers and expiry dates
  • Legacy ERP system as source of truth requiring synchronization
  • Complex pharmaceutical data with batch numbers and expiry tracking
  • Manual inventory management causing fulfillment errors
  • Risk of selling expired products due to lack of automated expiry tracking

Manual inventory management was introducing errors that directly impacted fulfillment and customer safety. The business needed automated synchronization with their ERP system and predictive alerts.

The Solution

We delivered a complete inventory management system that keeps your Shopware store and ERP perfectly synchronized, with built-in safeguards for pharmaceutical compliance.

Your ERP and Webshop Stay in Perfect Sync

Stock levels, prices, and product data flow automatically between your ERP and Shopware. When the warehouse updates inventory, your webshop reflects it within seconds. When customers place orders, your ERP knows immediately.

Expired Products Never Reach Customers

The system tracks every batch and expiry date in your catalog. Products approaching expiration automatically disappear from your store before customers can order them. No manual checks, no compliance risks.

Handle Massive Catalogs Without Slowdowns

Whether you have 50,000 or 500,000 SKUs, your webshop stays fast. Inventory updates happen in the background without affecting customer experience, even during peak synchronization.

Get Warned Before Stock Runs Out

Smart alerts notify your procurement team before stockouts happen, with advance warnings for expiring batches. Reorder at the right time, not after customers start complaining.

Results & Business Impact

Zero Fulfillment Errors

Automated synchronization eliminated all inventory discrepancies, achieving zero fulfillment errors due to stock mismatches, outdated pricing, or incorrect product information.

Accurate Pharmaceutical Tracking

Comprehensive batch and expiry tracking with automated visibility controls ensuring accurate pharmaceutical inventory management and preventing sale of expired products.

Automated Expiry Protection

Customers never see expired products thanks to intelligent visibility controls and predictive alerts, eliminating safety risks.

Scalable Performance

Job queue architecture handles 300K+ SKUs with continuous updates without impacting storefront performance, maintaining sub-second page loads during peak synchronization.

Technologies Used

Shopware 6 PHP 8 Symfony MySQL ERP API Job Queues Batch Tracking Expiry Management

Project Details

Industry
Pharmaceutical Distribution
Location
Germany
Project Type
ERP Integration
Duration
14 weeks

Need ERP Integration?

From pharmaceutical to industrial to high-volume retail, we handle complex ERP integrations with automated sync, batch tracking, and zero errors.

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